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The responsibility is on you, the academic, to comply with the copyright requirements.

Publishers can request access to Moodle or ATU's Intranet to carry out a data collection audit.

>>Support for Academic Staff

ATU pays for a higher education licence which allows you to make print and digital copies of book chapters and journal articles from printed books and/or journals for registered ATU students, including distance learners, for teaching purposes.


This Licence from the Irish Copyright Licensing Agency (ICLA) covers the creation of:

  1. Digital copies of limited extracts from Irish copyright protected printed books, journals and magazines - where ATU already holds the print copy;
  2. Multiple paper photocopies of limited extracts from some copyright protected materials published both in Ireland and abroad;
  3. Copies of photographs, diagrams. illustrations or charts where they are included in the body of the extract or article being copied.


The copyright conditions ruling digital copies are the same as the copying conditions ruling print publications.

When scanning or uploading print material to ATU’s Moodle consider the following:

1. Check if copying /scanning in digital format is allowed. The ICLA has made the following lists available for checking purposes:

2. For Irish published materials, only create a digital copy if ATU already owns the print version

  • Only copy up to 10% of a book, or 1 chapter from a book. Don’t copy a summary chapter where it summarises the complete work;
  • Only copy up to 10% of a journal volume, or 1 article from a single issue of a journal;
  • Material to be place in ATU’s Moodle only, making it only accessible to registered ATU users;
  • Only create a digital copy of a graphic or visual work when it is essential to the text being copied;
  • Only create copies for educational, non-commercial purposes;
  • Only store digital copies for back-up purposes, and not for creating an electronic database or information repository.
  • Ensure you display the full citation on the copied work;

3. Non-Irish material cannot be digitised without the copyright holder's permission (author or publisher).

4. If the material already exists in a digital format, provide a link to instead of scanning it.

5. Remember, you cannot download material from ATU Library’s electronic resources (databases, ejournals, ebooks) and upload that material to Moodle, they are generally not governed by Irish Copyright Law.

6. Don’t modify, alter or manipulate material in any way, don;t make material available on the Web or reproduce digital copies on CD or USB.

Putting Material on Moodle

Staff can use Moodle as an effective & efficient way to direct students to specific library resources, including eBooks and online journal articles. Owing to licensing restrictions our online databases and journal suppliers do not allow pdf downloads of articles to be uploaded to Moodle, consequently all library resources appearing in Moodle must be links to the eBooks, journals articles etc. and not the pdfs or scanned versions.

If you are linking your students to library online resources from within Moodle, it is important to ensure that those resources will be accessible at a later date and off-campus.

When linking to online articles or ebooks it is important to use a ‘stable’, ‘persistent’ or ‘permalink’ URL – that is, a link that will remain constant. Most online resources including EBSCO, include session information in the URL that will expire after a period of time so these cannot be used to create stable links (thus, you cannot simply use the web address (URL) you get when you retrieve the article).

To create a link that can be used in Moodle, and works on- and off-campus, ensure the ‘stable’, ‘persistent’ or ‘permalink’ URL is used (see eBooks linking example). This will ensure that your students are prompted to login to ATU and so be recognised as authorised ATU users.

To add the link to Moodle:

  1. Go to Moodle and log in.
  2. Turn editing ON.
  3. Go to Week/Topic
  4. From the ‘Add a Resource’ drop down menu select URL’
  5. Enter a name for the resource (e.g. the journal title, etc).
  6. Paste the URL in the Location text field.
  7. Click ‘Save and return to course’.

Linking to library resources can sometime seem difficult. Please don’t hesitate to contact for assistance.